Event Secretariat Services
Event management is a rewarding experience but at the same time exhausting, trying to juggle your own roles and responsibilities and the day to day administration within the limited time available can be a challenge. Let us share your burden.
What we can do for YOU:
PRE-EVENT REGISTRATION & ADMINISTRATION
–Â Â Â Â Â Â Creation and blasting of invites/EDMs to delegates. Update client on EDM blast status.
–Â Â Â Â Â Â Develop, host and maintain website for online registration/event website.
–Â Â Â Â Â Â Monitoring, collating and reporting of registration data.
–Â Â Â Â Â Â Working with hotels on room blocks/reservations and any other related requirements.
–Â Â Â Â Â Â Answering enquiries from delegates with regards to registration matters and general event information.
–Â Â Â Â Â Â Follow up with delegates for missing registration information.
–Â Â Â Â Â Â Arrange for transfers and coordination with transfer companies..
–Â Â Â Â Â Â Send Confirmation Notes to delegates to confirm registration information.
–Â Â Â Â Â Â Preparation of Welcome Letters and Departure Notices.
–Â Â Â Â Â Â Preparation of event badges, lanyards and welcome pack.
–Â Â Â Â Â Â Hold conference calls/meetings with hotels/transfer companies to ensure that they are updated with the changes and understand the requirements.
–Â Â Â Â Â Â Hiring of part-timers for pre-event/on-site support.
ONSITE REGISTRATION & ADMINISTRATION
–Â Â Â Â Â Â Managing the registration desk and distribution of event badges, lanyards, welcome pack, Welcome Letters and Departure Notices.
–Â Â Â Â Â Â Confirming with delegates the departure details and transfer requirement with the Departure Notices.
–Â Â Â Â Â Â Arrange for transfers and on-site coordination with transfer companies for arrival/departure transfers and transfers to various event venues.
–Â Â Â Â Â Â Working with the hotel for room occupancy status updates and submit daily report to client.
–Â Â Â Â Â Â Managing the part-timers for on-site support.
OTHER SERVICES
–Â Â Â Â Â Â Sound, Light and Video: technical consultation, equipment rental and set-up and on-site technical support.
–Â Â Â Â Â Â Props: technical consultation, props design, production and set-up and on-site technical support.
–Â Â Â Â Â Â Transfer Services: network of transfer companies in various countries.
–Â Â Â Â Â Â Corporate Gifts: customized corporate gifts and awards.
–Â Â Â Â Â Â Insurance: arrange for event insurance.
–Â Â Â Â Â Â Develop, host and maintain website for post-event evaluation.
–Â Â Â Â Â Â Monitoring, collating and reporting of post-event evaluation data.
OUR EXPERIENCE
We have handled events of various sizes and durations, ranging from 30 pax CEO level 3-days workshop to 1,200 pax sales kickoff to 2,400 pax product launch for channel partners.
We have handled events held in the following cities:
1)Â Â Â Â Ajman, United Arab Emirates
2)Â Â Â Â Bali, Indonesia
3)Â Â Â Â Bangkok, Thailand
4)Â Â Â Â Beijing, China
5)Â Â Â Â Boston, USA
6) Â Â Colombo, Sri Lanka
7) Â Â Danang, Vietnam
8) Â Â Hanoi, Vietnam
9) Â Â Hawaii, USA
8)Â Â Â Â Kuala Lumpur, Malaysia
10) Â Macau, China
11) Â Pattaya, Thailand
12) Â Phuket, Thailand
13) Â Osaka, Japan
14) Â Sanya, China
15) Â Seoul, Korea
16) Â Shanghai, China
17) Â Siem Reap, Cambodia
18) Â Singapore, Singapore
19) Â Sydney, Australia
20) Â Taipei, Taiwan